Word 2016 Chapter Notes | Computer Studies Class 3 ICSE PDF Download

Introduction

The chapter on Microsoft Word 2016 introduces students to the basics of word processing software, designed to help create, edit, format, and print text documents such as letters, poems, and essays. It covers the essential features and tools of Word 2016, including how to start the program, navigate its interface, and perform tasks like creating, saving, and editing documents. Students will learn about the components of the Word 2016 window, how to manage text, and the various applications of the software, enabling them to use it effectively for school projects and creative writing.

Word 2016

• Microsoft Word 2016 is a word processing software used to type documents like letters, paragraphs, poems, and essays.
• It allows editing and formatting of text.
• Documents can be saved and printed.
• Offers tools to make changes and enhance documents.

Features of Word 2016

• Type and edit text in documents.
• Apply colors and effects to make text attractive.
• Insert images alongside text.
• Align text within document margins.
• Preview text before printing.
• Save documents for future use.
• Correct spelling and grammar mistakes.
• Provide various font styles and sizes.
• Find and replace text in a document.
• Print text documents.

Applications of Word 2016

• Create brochures.
• Design advertisements.
• Prepare newsletters.
• Write books.
• Compile reports.
• Organize directories.
• Develop resources.

Starting Word 2016

• Click the Start button on the computer.
• Select Word 2016 to open the application.
  

Components of Word 2016 Window

When you open Microsoft Word 2016, two main windows appear on the screen: the Application Window and the Document Window.

• Application Window: This is the larger, outer window that allows interaction with the Word program.
• Document Window: Nested within the Application Window, this is where users type, edit, and format text.

Here’s an overview of the key components within the Word 2016 Document Window:

• Title Bar: Positioned at the top, it shows the document’s name followed by "Microsoft Word."
• File Tab: Located in the upper-left corner of the Title Bar, clicking it reveals options like creating, opening, saving, or printing documents.
• Quick Access Toolbar: Found on the left side of the Title Bar, it includes commonly used commands like Save, Undo, and Redo by default.
• Tabs: Positioned below the Title Bar, these include buttons like File, Home, Insert, Design, Layout, References, Mailings, Review, View, and Help.
• Ribbon: Displays options related to the selected tab, making it easy to access and apply commands to the document.
• Rulers: Two rulers are present—a horizontal ruler at the top measures the document’s width, while a vertical ruler on the left measures the height of the text area.
• Text Area: The main space where users type, edit, and format text.
• Status Bar: Located at the bottom, it provides details about the document, such as page count, word count, language, and a zoom slider.
• Scroll Bars: Two scroll bars allow navigation—vertical (on the right) moves the page up and down, while horizontal (at the bottom) moves it left and right.

Creating a New Document

• Click the File tab.
• Choose New option.
• Select Blank document from the right pane.
• A new document named 'Document1' appears on the screen.
  

Entering Text in a Document

• Type the desired text in the new document.
• Continue typing without pressing Enter.
• Press Enter to start a new paragraph.
  
• WordWrap feature automatically moves the cursor to the next line while typing.

Selecting Text in a Document

• Position the cursor at the start of the text you wish to select.
• Click and hold the left mouse button, then drag the mouse over the desired text.
• Release the mouse button once the text is selected.
• The selected text will appear highlighted.
  

Adding New Text

• Position the cursor where new text is needed.
• Start typing the new text.
• The typed text appears at the cursor location.
  

Moving the Text

• Select the text to move.
• Click Cut in the Clipboard group on the Home tab or press Ctrl + X.
  
• The selected text disappears from its original place.
• Place the cursor at the new location.
• Click Paste in the Clipboard group or press Ctrl + V.
• The text appears at the new location.
  

Copying the Text

• Select the text to copy.
• Click Copy in the Clipboard group on the Home tab or press Ctrl + C.
  
• Place the cursor where the text should be copied.
• Click Paste in the Clipboard group or press Ctrl + V.
  

Saving a Document

• Click the File tab and select Save or use the Save button on the Quick Access Toolbar or press Ctrl + S.
• The Save As screen appears with options like One Drive Personal, This PC, and Add a Place.
  
• Select This PC and click Browse.
• In the Save As dialog box, choose the save location.
  
• Enter a file name in the File name box.
• Click Save to save the file with a .docx extension.
• The file name appears on the Title Bar.
  

Printing a Document

• Click the File tab and select Print.
• View the document preview on the right side.
• Click the Print button to print the document.
  

Opening and Editing a Document

• Go to the File tab and click it.
• Choose Open from the left-hand menu.
• On the Open screen, select This PC as the location.
  
• Click the Browse button.
• The Open dialog box will appear.
• Choose the desired file and click Open.
• The file will open.
• Edit the text as needed.
  

Closing a Document

• Click the File tab and select Close or press Ctrl + W.
  
• Word prompts to save changes if unsaved before closing.
  

Exiting Word 2016

• Click the Close button on the Title Bar.
  
• Alternatively, press Alt + F4 to exit the application.