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 MS Word 2010 – Mail Merge 50 Flashcards |
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What is the primary purpose of Mail Merge in MS Word? |
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Personalized DocumentsThe Purpose of Mail Merge in MS Word
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Fill in the blank: The two main components of Mail Merge are the Document Template and the ___ . |
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Data Source  |
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True or False: The data source for Mail Merge must be in a Word document format. |
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False. The data source is typically in an Excel spreadsheet or an Access database format.  |
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What steps should be followed to create a data source in Excel for Mail Merge? |
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Excel Data SourceCreating a Data Source for Mail Merge
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Riddle: I hold names and addresses, and help letters fly, but I'm not a letter myself; what am I? |
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A data source for Mail Merge  |
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What type of documents can be generated using Mail Merge? |
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Mail Merge can generate bulk letters, labels, envelopes, or individualized email messages.  |
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Fill in the blank: After entering data in Excel for Mail Merge, the file should be saved in ___ format. |
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Excel (.xlsx or .xls)  |
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What is the first step to create a Mail Merge document in MS Word? |
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Open a new or existing document in MS Word.  |
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To start the Mail Merge process, you must navigate to the ___ tab in the ribbon. |
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Mailings  |
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True or False: You can select 'Use an Existing List' to choose your data source during Mail Merge. |
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True  |
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Fill in the blank: The Mail Merge document replaces placeholders with actual data from ___ file. |
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Excel  |
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What type of documents can be created using Mail Merge? |
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Letters, Envelopes, Labels, or Email Messages.  |
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Riddle: I hold many names and addresses, but I’m not a person. What am I? |
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A data source in Mail Merge.  |
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How do you insert personalized information into a Mail Merge document? |
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By placing the cursor where you want the information to appear and clicking on 'Insert Merge Field' to select the appropriate field.Mail Merge: Inserting Personalized Information
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What is the purpose of merging documents with data in Mail Merge? |
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To create personalized documentsUnderstanding Mail Merge Purpose
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What is the first step in the process of merging documents using mail merge? |
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Preview DocumentMail Merge Process: Initial Step
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To finalize the merge after previewing, which option should be selected in the Mailings tab? |
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You should click on 'Finish & Merge' in the Mailings tab to complete the merge.  |
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True or False: Once you complete the merge, you cannot make any changes to the merged documents. |
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FalseDocument Merging: Understanding Flexibility
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Fill in the blank: After merging data with your document template, you can preview the final version and ___ or save them as needed. |
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What options do you have after clicking on 'Finish & Merge'? |
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You can choose to Print Documents, Create a New Document, or Email the Documents.  |
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Riddle: I show you how your letters will look, before you print them out with a single look. What am I? |
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Preview Results  |
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How can you navigate through individual records in the preview of merged documents? |
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You can navigate through individual recordsNavigating Merged Document Records
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What is the purpose of previewing the merged document before printing? |
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Ensure AccuracyThe Importance of Document Previewing
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What is the advantage of printing a specific range of documents during the mail merge process? |
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Targeted PrintingMail Merge Process: Benefits of Selective Printing
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What is the purpose of the 'Create a New Document' option in MS Word's Mail Merge feature? |
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Create a New DocumentThe Purpose of 'Create a New Document' in Mail Merge
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